What is an HRIS? - honeybeeBase

HRIS stands for: Human Resources Information System

In fact, the formal definition is this:

“An integrated system used to gather, store and analyze information regarding an organization’s human resources comprising of databases, computer applications, hardware and software necessary to collect, record, store, manage, deliver, present and manipulate data for human resources function” (Hendrickson)

Simply put, it’s one of the main technology tools businesses rely on today to manage their people and the information coming in.

Without it, the Human Resources department tends to be segmented and makes managing people challenging.

Ultimately, the system is designed to manage the data of people.

HRIS Capabilities

Each HRIS varies based on capability and feature.

As you consider evaluating a HRIS for your business, consider the voids you have in your business as it relates to people management.

Or, consider the items you know can be integrated in some form or fashion.

Every HRIS is different, and is a unique fit to your organization.

For example, honeybeeBase operates as a HRIS that offers the following HR solutions:

  • Time and attendance
  • PTO requests / bank
  • Employe scheduling
  • Internal communications
  • Payroll integration

honeybeeBase’s HRIS is ideal for employers that have hourly workers and a variety of employee shifts. 

In other words, it’s not for everyone.

honeybeeBase’s HRIS may not be suited for a large corporation seeking to manage benefits documentation for salaried employees.

Rather, it’s designed for select companies that manage hourly employees on multiple shifts. 

So, my point here is this:

There are hundreds of systems out there.

Evaluate your options and determine the best solution that meets the needs of your business.

Top Benefits of an HRIS

Streamlines Employee Management

As businesses grow, people management can become overwhelmingly complex. 

The more people operating within your business, the more challenging it can be for HR departments or managers to streamline processes and systems.

An HRIS can automate the heavy lifting of employee management.

It collects and organizes all information into one platform, allowing you to easily access the information you are seeking in one place.

Helps with Compliance

Regulations are changing every day. 

It’s becoming harder and harder for HR to keep up with the daily compliance requirements – and ensure they are maintaining compliance.

Housing every piece of people-management information into one system simplifies and keeps your records clean.

Depending on the platform you choose, an HRIS can help your company meet your compliance requirements. 

Enhances the Employee Experience

An HRIS can make it simple for employees to check their schedules, view their PTO bank, submit their availability, and communicate internally with their teams. 

In addition, some HRIS’s (like honeybeeBase) offer an employee mobile app component, that gives employees access to their records and information 24/7.

Technology that’s smooth and easy to navigate can help improve the employee experience ten-fold. 

Saves You Time

Consider all of the hours you’ve spent on building out employee schedules, calculating hours worked for payroll, and everything in between.

People management can be complex.

That is, if you don’t have a single system to help automate the tasks for you.

Leaning into an HRIS that molds to your business needs is a critical component for growing businesses.

It streamlines processes and systems within your organization, and adds ease to your workday.

In Closing

As your business continues to grow, and it becomes time to implement an HRIS – I can’t stress enough the importance of evaluating your options.

Every HRIS is different. 

Every HRIS offers different features and capabilities.

Identify your particular needs, and demo a few HRIS products to find the best solution for your organization.

Side note: Keep in mind that HRIS sales professionals earn a commission off your purchase. Don’t be swayed a specific direction simply from the sale alone. Ensure you work with someone that is helpful and answers your questions throughout the process.

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Tim Weyer

Author Tim Weyer

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