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Employee Management Software: 4 Key Components

Employee Management Software

Considering an employee management software for your business?

You’ve likely reached a time in your company where the task has become too large.

Your business has grown.

Your employee count is up.

…and no longer are you able to manage all of this on your own.

Congratulations! 

That’s an incredible place to be.

With growth comes the implementation of new processes and systems to streamline efficiency.

Here’s the top 4 things you should look for when it comes to an Employee Management Software:

  1. Track Employee Time & Attendance
  2. Seamlessly Integrate with Payroll
  3. Enable Employees to do their Best Work
  4. Offer Internal Employee Communications

We dive into each of these 4 areas – giving you a little more insight into why these components should be key points of consideration when selecting your employee management software.

Does your employee management software track employees time & attendance?

If you have hourly employees, tracking their time and attendance can be one of the most frustrating tasks.

Not to mention employers that are tracking time and attendance across multiple shifts.

To effectively track time and attendance, your employee management software should have the following functions:

The time clock feature within the employee management software enables employees to clock in and out for their shift.

By clocking in and out, you are able to see if your employees arrived for their shift and if they did so on time.

Your time clock feature should also have the ability to create rules around when employees are able of clocking in and out.

For example, to avoid employees clocking in too early for their shift – you can set the parameter to automatically clock them in no earlier than 15-minutes prior to their shift. 

The employee scheduling feature within the employee management software enables you to create your shift schedules in an efficient manner.

Employees will have the option of entering their availability – and then you can automate a schedule that fits their needs.

If shifts are open, your employee scheduling feature should give you the ability to push the shift out to the “marketplace” – notifying employees of the open shift and giving them the option to “pick up a shift” that may need filled.

The PTO tracking feature within your employee management software enables you to track employees availability, along with their requests for vacation / sick time or other paid time off. 

Does your employee management software seamlessly integrate with your payroll? 

Gone are the days of printing paper time sheets, having managers approve time sheets, and manually calculating hours worked for each employee.

But believe it or not, employers are still subscribed to this method.

Payroll is known to be stressful and cause headache – with numerous opportunities for error.

That is, unless you have processes and systems in place that can lean on automation to handle the tedious tasks.

We already talked about the importance of tracking time and attendance using technology – but now getting the automation of time and attendance to “talk” to your payroll system is just as important.

The integration between your employee management software and payroll company saves time and creates accuracy across the board when it comes to paychecks.

Take the task of manually calculating “hours worked for each employee” off the table – and start automating it by subscribing to an employee management software that does the work for you.

Does your employee management software enable employees to do their best work?

Today’s employee has become incredibly tech-savvy, and likely has a smart device in their pocket or hand any chance they get.

Use their knowledge of technology to your advantage.

Your employee management software should have an employee-facing mobile app that enables employees to do the following 24/7:

  • Clock in and out
  • Request time off
  • View schedule
  • View PTO bank
  • Swap shifts
  • Communicate internally with colleagues

An employee app with the above functions helps employees do their best work.

For example, an employee can look on their device at any time to know exactly what their work schedule is.

This reduces the number of times an employee will call in to speak with their manager and ask the manager to go look on the nearest bulletin board to see when their shift is.

If scheduling changes are made, the employee is notified via their mobile app. 

Does your employee management software offer an internal employee communication program?

Employee communication is key.

According to Dynamic Signal, 55% of employees report that either their company doesn’t have an internal communication strategy in place or they’re unsure if one existed.

Employee communication has become a top priority in organizations – as employees are starting to feel less informed and more anxious and confused on whether or not they’re performing their job to the best of their ability.

As a result, many employees are leaving their jobs.

Employees need to know that their managers are paying attention, rewarding the good behaviors and giving feedback on the behaviors that need changed. 

Employees also like to be informed about the company’s growth goals – and their contribution to those goals. 

Your employee management software should incorporate an internal employee communication tool – enabling the employer to build a strategy that prioritizes communication as an important part of the company.

In Closing

You have options.

There are several employee management programs out there – but it’s important to find one that addresses all of your needs.

After all, it’s investment your company is making to help alleviate day-to-day paperwork tasks and automate the heavy lifting of employee management.

Consider these four key areas when selecting an employee management software that’s right for your business.

Your solution: honeybeeBase

honeybeeBase is one option for you that covers all four components listed above.

Take it on a test drive, and let us know what you think.

Start for FREE today or schedule a live demo with one of our specialists.

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Leave us a message and someone from our team will be in contact with you.

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Employee Management Software: 4 Key Components
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