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3 Reasons Why You Need an Automated PTO Tracker

Automated PTO Tracker

Having PTO is an incredible benefit for your staff, but with it- you should include an automated PTO tracker.

Otherwise, you’ll find yourself collecting time-off requests via email or paper, and manually entering that information into your database.

That manual entry is what we want to steer away from.

While in the day-to-day, you may feel it’s the most effective and efficient method – as it allows us to manage what’s coming in regularly.

Over time, it derails us from the areas we should be focusing on, as managers or HR professionals.

An automated PTO tracker doesn’t necessarily mean the manager or HR professional is removed from the process – rather, it simplifies the process so you don’t have to keep track of individual email and paper requests, and manually enter the information into your system.

Here’s the top 3 reasons why an automated PTO tracker may be a fit for your business:

An Automated PTO Tracker Can Save You Time

An automated PTO tracker can save you time when it comes to managing your employees’ PTO.

As part of your HR process, each employee may have a bank of hours/days they can take off.

Those days can be loaded into your automated PTO tracker.

Each time an employee logs-in to the PTO tracker, they should be able to see the number of days/hours they have available, along with the opportunity to request time off.

Once they fill out the brief request-off form, that form can be set-up to electronically notify you, as the manager or HR professional.

You now have the ability to approve/ decline the request – which triggers an electronic notification back to the employee regarding whether or not their request has been approved.

This eliminates the delay in receiving a paper request, manually entering the request into your files, and communicating an approval or decline of the request. 

An Automated PTO Tracker Can Save Your Employees Time

We’ve all experienced this frustration before:

An employee is uncertain about the number of PTO days/hours remaining in their bank.

That employee emails HR and asks for that number.

HR spends time going into their file, finding the number, and reporting back to the employee.

While it may seem minimal, time and time again this gap in the operational workflow takes time for not only the HR department, but also for the employee.

Not to mention, if the employee has to manually request time off through paper submission.

If an automated PTO tracker is not in place, the employee likely goes to the server to find the PTO request form, prints the form, fills out the form, and submits the form to HR.

The more we can streamline and simplify that process with automation and electronic requests / approvals, the less time our staff will be spending their work day focused on PTO.

An Automated PTO Tracker Makes Reporting Easy

Whether you’re the President/CEO wearing multiple hats (including HR) or a small Human Resources department, when it comes to employee management there’s a lot of filing and reporting to manage.

While not all items can be automated, the more automation we put into our operational workflows – the more effective our reporting efforts can be.

For example, if our employee, Sally has the opportunity to electronically request off 3.5 days for her son’s field trip – that number can automatically be applied to her payroll file.

Not only does Sally now have the capability to see how many hours/days remain in her PTO bank, but HR doesn’t have to manually sort it out manually for reporting purposes.

Let’s Test It!

Ready to test out our automated PTO tracker?

Sign up for free today. 

So you can stop feeling buried in the paperwork, and start experiencing automation in a simple and effective way.

3 Reasons Why You Need an Automated PTO Tracker
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